Executive Assistant/Office Manager

HR Department
Boca Raton, FL
Digital Media Agency

We are looking for a talented, innovated, detail orientated, hardworking, Executive Assistant/ Office Manager to work side by side with our CEO, and help manage the office. The Executive Assistant will be the link between clients, employees, and our CEO. The right candidate must be able to work independently, love customer service, and have an entrepreneur spirt. This position is full-time Monday through Friday from 9:00 am to 6:00 pm with the possibility of working extended hours and weekends as needed. The work environment is innovative and embraces creativity while allowing you to express your originality in a business-casual atmosphere. If this is you we would love to hear all about why you think you are the right candidate for this job.

Key Functional Areas of Responsibility
  • Manage and support the CEO while maintaining office management duties.
  • Triage phone calls, provide a detailed daily schedule, and maintain work flow.
  • Record minutes for the CEO while attending meetings and phone calls to provide follow up activity on behalf of the CEO.
  • Proactively manage and coordinate CEO calendar with meetings, tasks, and follow ups.
  • Coordinate support activities for Senior Executive team in regards to key events and travel arrangements.
  • Deliver on ad-hoc projects as requested by CEO.
  • Prepare weekly, monthly, and quarterly reports when requested.
  • Review and disseminate information received from other departments and external sources to ensure important items are routed & communicated to the proper individuals in expedient manner.
  • Manage office supplies/inventory and order necessary supplies when needed.
  • Keep common area clean and stocked with drinks and snacks.
  • Performs other related duties as required to accomplish the objectives of the position.
Professional Skills & Qualifications
  • 2-5 years of experience as an Executive/Personal Assistant/Office Management
  • Bachelor’s preferred
  • Excellent communication – Both Written and Verbal
  • Professionalism
  • Ability to work in a fact paced environment
  • Advanced Telephone skills
  • Knowledge of Microsoft Office (Word, Excel, and PowerPoint)
  • Advance Excel skills preferred
  • Must be enthusiastic and match corporate culture
  • Ability to think on your feet and provide efficient solutions
Job Type
We offer Competitive Salary and Benefits

Privacy Policy

Privacy Policy Updated 03/07/2017 Lamark Media Group, LLC understands that you value your information and how it is used and shared. We developed our Privacy Policy to express that we appreciate your trust that we are committed to do so reasonably and responsibly. This Privacy Policy outlines how Lamark Media will collect and use that information. This Privacy Policy applies to all users of this website, whether they are general visitors of our web site, or consumer users who complete and submit information forms. Lamark Media (www.lamarkmedia.com and www.lamarkmarketing.com) may receive and store any information that you enter on our site or that is provided to us. However, we do not collect any personal information about you unless you voluntarily submit such information to us. Contact information (like your name, phone number, email address, etc.) submitted in our contact forms, careers section and/or newsletter form is collected and used to send you information about our company, business & affiliate partner products and services, or otherwise to contact you for other purposes. The only exceptions are that we reserve the right to disclose personal information to protect our rights or property, or as required by operation of law or the request of government regulators or other law enforcement officials and the courts (including the issuance of a valid subpoena). We shall have no duty to notify you of such compliance with the law. Lamark Media receives certain information about you when you visit our site, and what we do with this information depends on your activity when you are using this site. We will not collect any of your personal information, unless you submit one of the information forms, contact us through e-mail, or use any other products and services that are or will be offered through our website. We collect and store the time and date that you accessed our website and the domain that you used to access the Internet. Our web server may automatically recognize some information, including but not limited to the time and date that you visited our site, pages viewed, the traffic source, the type of browser and operating system you are using. We may also collect the name and address of your Internet service provider. This information will not be linked to usernames or account numbers. We utilize this information to track the number of visitors to our website and to more importantly to improve our service to our customers. In responding to your submission or request through our website, we do value your privacy. By submitting your expression of interest, you are consenting to receive telephone calls from our company and relevant participating partners, even if you have been previously listed on a state or federal Do-Not-Call List. If you submit one of our information forms, contact us through e-mail, or use other products and services that are offered or that will be available through the Lamark Media website, we will collect and store the information that you enter. What information we collect specifically depends upon what you enter. We reserve the right to keep all information collected in an off-line form or database, for archival purposes and/or as otherwise required by law. If you elect to provide us with your email address in order to receive a newsletter from Lamark Media, we will use the necessary information to send your request. Except in the event the Lamark Media business is transferred to another party, we will not share, trade or sell personal information about you for promotional use by unrelated businesses, other than Lamark Media Group and our affiliates or partners. If you chose to provide us with your email address, we may, from time to time, send new offers to our customers on behalf of our business partners or affiliates. If our assets are transferred through merger, acquisition, bankruptcy, or any other change of control, customer information will likely be included in the transferred assets of the company. Questions? Please email info@lamarkmedia.com. Thank you!

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